THE PLUNGE 2025 PRIVACY POLICY

Effective Date: April 30, 2025

At The Plunge, we are committed to protecting your personal information and your right to privacy. This Privacy Policy outlines how we collect, use, store, and safeguard the information you provide when registering or participating in The Plunge 2025 on June 1, 2025.

By participating in the event, signing our waiver, or providing your personal information, you agree to the terms of this Privacy Policy.

1. ‌INFORMATION WE COLLECT

   When you sign up to participate in The Plunge 2025, we may collect the following personal information:

   • Full Name

   • Email Address

   • Phone Number

     This information is collected solely for the purposes outlined below.

     
     

     

     
     

2. ‌HOW WE USE YOUR INFORMATION

   We use your information only for the following legitimate purposes:

   • To facilitate safe participation in the event, including emergency communication if necessary

   • To send important updates about The Plunge 2025 (weather changes, schedule adjustments, reminders)

   • To verify identity for liability and waiver purposes

   • To share post-event content and thank-you messages, if you opted into communications

   • To analyze participation metrics to improve future events (in anonymized and aggregated form)

     
     

     We do not sell, rent, or trade your personal information to any third parties.

     
     

     

     
     

3. ‌STORAGE AND SECURITY OF DATA

   Your data will be stored securely using industry-standard practices. We utilize protected cloud services with limited access to authorized personnel only.

   • Digital forms and waivers are stored securely on encrypted drives or services (e.g., Google Workspace or equivalent).

   • Physical forms (if used) are kept in a locked, secure location and disposed of safely after the event.

     We retain your personal information only as long as necessary, and no longer than 12 months after the event, unless you explicitly request otherwise or have opted into future communications.

     
     

     

     
     

4. ‌WHO HAS ACCESS TO YOUR INFORMATION

   Only a small number of authorized individuals involved in organizing The Plunge 2025 may access your information, including:

   • Lead organizers

     Safety officers/emergency response coordinators

   • Communications team (only if you've opted into updates)

     The Marine Conservation Network will not be given access to or store any participant’s personal data unless you explicitly opt in to hear from them.

     
     

     

     
     

5. ‌YOUR RIGHTS

   You have the right to:

   • Request access to the personal data we hold about you

   • Request that we correct, update, or delete your data

   • Withdraw consent at any time (unless needed for liability or legal compliance)

   • File a complaint with a relevant data protection authority if you believe your rights have been violated

     To exercise any of these rights, please contact: sbtheplunge@gmail.com

     
     

     

     
     

6. ‌PHOTOS & MEDIA

   As stated in the Waiver of Liability, by attending the event you grant permission for images and video to be used in The Plunge and Marine Conservation Network promotional materials. No identifying personal information (name, contact info) will be used without your explicit consent.

   
   

   

   
   

7. ‌CHANGES TO THIS POLICY

We may update this policy from time to time. Any changes will be communicated via email.